Accountant IV

Department of Transitional Assistance

The Department of Transitional Assistance (DTA) is seeking detail-oriented individuals for the position of Accountant IV. Our ideal candidate will maintain all accounts payable files, and act as a liaison between DTA’s Office of Administration and Finance and vendors, clients and DTA employees.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

  • Prepare and enter Massachusetts Management Accounting and Reporting System (MMARS) payment documents in accordance with established policies and procedures.
  • Monitor and chart all payments to ensure available funding.
  • Maintain and analyze various spreadsheets for tracking expenditures and expenditure patterns in order to make recommendations for appropriate actions to control spending.
  • Reconcile all payments to remaining open encumbered balances for commodity purchasing.
  • Reconcile various program accounts, and transactions posted in agency bank accounts with advance (RA) transactions.
  • Confer with appropriate stakeholders to resolve billing discrepancies and to obtain statistical data or documentation to assist in resolving pending accounts payable issues.
  • Conduct various financial queries using the Commonwealth Information Warehouse (CIW).
  • Perform accurate and timely updates to the Social Service Payment System (SSPS) and process invoices accordingly.
  • Review and process payments for various contractual programs and employee reimbursements.
  • Reviews agency fiscal procedures to ensure conformance with established practices and compile financial reports as necessary.
  • Research fiscal documents, gather information to resolve issues efficiently, and provide all pertinent documentation for weekly budget report.
  • Ensure that records and accounting files are maintained in an organized manner and are readily accessible to management when requested.
  • Document and update Internal Controls for tasks in the Accounts Payable Unit
  • Assist in tasks related to the Delegated Payroll System.

Required Qualifications

  • Knowledge of the principles of accounting including terminology.
  • Ability to read and interpret documents such as financial reports and accounts.
  • Ability to maintain complex records and prepare periodic reports from such records.
  • Demonstrated attention to detail and experience with managing accounts payable and producing reports.
  • Ability to analyze and determine the applicability of accounting data, to draw conclusion and to make appropriate recommendations.
  • Working knowledge of DTA rules, regulations, procedures and functions and ability to apply this knowledge to work problems.
  • Ability to exercise sound judgement and exercise discretion when handling confidential information.
  • Strong oral and written communication skills
  • Ability to work independently as well as in a team setting.
  • Ability to establish and maintain harmonious working relationships and deal tactfully with other employees and the public.
  • Ability to correctly enter payment information in systems by examining records and documentation.
  • Ability to write concisely, to express thoughts clearly and develop ideas in logical sequence
  • Proficiency with Microsoft Office Applications (Excel, Word, Access and Outlook).

(Please Note: expertise in using Microsoft Excel is critical in performing this job function)

Preferred Qualifications

  • Proficiency in the use MMARS, CIW and SSPS.
  • Expert level proficiency in Microsoft Excel.

TO APPLY:

Please upload both Resume and Cover Letter for this position when applying. First consideration will be given to those applicants that apply within the first 14 days.

About The Department of Transitional Assistance:

The Department of Transitional Assistance (DTA) assists and empowers low-income individuals and families to meet their basic needs, improve their quality of life, and achieve long term economic self-sufficiency. DTA serves one in nine residents of the Commonwealth with direct economic assistance (cash benefits) and food assistance (SNAP benefits), as well as workforce training opportunities.

Learn more about our services and programs visit: www.mass.gov/dta

Total Compensation:

As an employee of the Commonwealth of Massachusetts you are offered a great career opportunity influencing a wide-spectrum of services to the diverse populations we serve – but it’s more than a paycheck. The State’s total compensation package features an outstanding set of employee benefits which you should consider towards your overall compensation, including:

  • 75% state paid medical insurance premium
  • Dental and Vision Plans
  • Flexible Spending Account and Dependent Care Assistance program
  • Low cost basic and optional life insurance
  • Retirement Savings: State Employees’ Pension and a Deferred Compensation 457(b) plan
  • 12 paid holidays per year and competitive Sick, Vacation and Personal Time
  • Tuition Benefit for employee and spouse at state colleges and universities
  • Short-Term Disability and Extended Illness program participation options
  • Incentive-based Wellness Programs
  • Professional Development and Continuing Education opportunities
  • Qualified Employer for Public Service Student Loan Forgiveness Program

Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit and click on “Information for Job Applicants.“

Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.

For questions, please contact the Office of Human Resources at 1-800-510-4122 and select option #2.

First consideration will be given to those applicants that apply within the first 14 days.

Minimum Entrance Requirements: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) two years must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. An Associate’s degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.*

II. A Bachelor’s degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.*

III. A Graduate degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience and one year of the required (B) experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will only be permitted for a maximum of one year of the required (B) experience.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

JR2019