Administrative Manager

CDM Smith

  • Full Time

Job Description

This position will support the Sales Director and the Delivery Director, for our North American Unit West Group, in providing regional operations, sales, and administrative management assistance.

**We are open to considering candidates for this position who would like to work in one of our CDM Smith offices located in the California, Texas, or Denver.**

As a Manager of the West Administrative Team, you would contribute to CDM Smith’s mission by:

Working closely with the Sales Director and the Delivery Director providing regional operations, sales, and administrative management assistance.

Compile and analyze data and prepare monthly sales and operational reports.

Preparing complex and confidential letters, memoranda and reports for professional and managerial staff review and action.

Monitor and control operational expenses in the West Group.

Work with the Delivery Director in approving operational requests such as hardware, software, supplies, etc.

Assist the Delivery Director and the Sales Director in preparing expense reports.

Working closely with the Corporate Manager of Administrative Services to drive continues improvement in the administrative group.

Responsible for all administrative management matters in the West Group including but not limited to:

o Interview, hiring, and training the administrative staff.

o Supervising and mentoring the administrative staff.

o Complete administrative staff annual appraisals and setting goals.

o Resolve administrative issues.

Support corporate and regional efforts such as implementing new policies, processes and procedures.

Act as liaison between Corporate and the West Group Offices.

Arrange, coordinate, and attend sales, delivery and marketing meetings for NAU West as needed. Including preparation of presentations.

Provide Procurement support in the region.

Manage and track Sponsorships.

Provide support to Project Managers and Technical Staff by formatting and producing client reports, as needed.

Working closely with Project Managers to find administrative resources to meet project demands.

Assisting in the review, verification and editing of work produced by other administrative staff and professional-level staff for quality control purposes.

Process and provide follow-up on vendor invoices, research/resolve problems.

Additional administrative duties as required.

Minimum Qualifications

Associates degree.

10 years of related experience with at least 2 of those years in a supervisory or management capacity.

Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands.

Skills and Abilities

Excellent interpersonal skills.

Ability to effectively interact with senior levels, exercise exceptional judgment and work with or manage confidential information.

Possesses excellent communications skills and an ability to interact with all levels of staff, as well as outside clients and vendors.

Excellent computer skills utilizing Microsoft Office Suite with a proficiency in Adobe or Bluebeam.

Good negotiating skills and the ability to exercise sound business judgment and discretion.

Demonstrates an ability to develop and grow staff. Good conflict management skills to include resolution of complex issues and different points of view.

Preferred Qualifications

Bachelors Degree.

Advanced knowledge of Microsoft Office Suite, with skills in Microsoft Word processing and Excel.

Strong understand of project support.

Basic knowledge of PowerPoint, MS Teams, & SharePoint.

Client service mentality with the ability to wear many hats.

The ability to handle multiple tasks while maintaining quality control under tight deadlines.

Previous experience working in the engineering industry.

Assignment Category

Fulltime-Regular

Amount of Travel Required

20%

EEO Statement

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy and pregnancy-related conditions, sexual orientation, gender identity, national origin, age, marital status, disability, citizenship status, genetics, protected veteran status or any other characteristics protected by applicable law.

Background Check and Drug Testing Information

CDM Smith reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant’s criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

Agency Disclaimer

All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.

Business Unit

NAU

Group

WPG

CDM Smith Employment Type

Regular

Visa Sponsorship Available

No – We will not support sponsorship, i.e. H-1B or TN Visas for this position

JR2019