University Job Title
None – Not included in the union (Yale Union Group)
Administration & Operations
Compensation Grade Profile
Supervisor; Senior Associate (22)
Click here to see our Wage Ranges
205 Prospect Street
New Haven, CT 06511
Standard (M-F equal number of hours per day)
Searchable Job Family
Total # of hours to be worked:
Under the direction of the Associate Director of Finance & Administration and with considerable latitude for discretion and independent judgment, carry out the financial and administrative activities to support the vision and mission of the School of the Environment, a self-support professional school with an annual budget of approximately $58 million.
Essential Duties of the Position:
In close collaboration with other Business Office resources, including Budget Analyst, Human Resources Manager and Facilities Manager, serve as expert financial and administrative resource, providing coordinated business and administrative support to students, faculty and staff of YSE.
Create, analyze, and prepare monthly financial statements and reports for all types of accounts. Analyze budget variances and prepare variance reports to account for significant variances. Analyze financial results, compare to budget and analyze variances. Provide corrective action to address excess spending. Create and analyze financial reports for the Director and Associate Director of Finance and Administration and other faculty and staff as assigned. Prepare financial forecasts in view of internal/external factors influencing School business.
Assist faculty in preparation of grant and contract proposals. Work with school pre-award staff and OSP to complete applications of YSE grant and contract submissions. Identify budget variances for grants and contracts, inform P.I. and develop strategies to resolve the variances. Assure compliance with funding source requirements.
Approve and monitor financial expenditures.
Develop financial projections and ad-hoc reports to assess impact of budgeted finances to support functions of School. Identify and prioritize projects and assess impact on School activities. Prepare faculty discretionary and special use account reports; assure budgetary adherence is maintained. Participate and make recommendations in long range planning.
Review daily transactions; make determination of questionable charges based on thorough knowledge of Yale policy and procedures and YSE internal policies.
Provide ad-hoc reports and analysis using Workday, PowerBI and other available software.
Recommend improvements and enhancements to systems, reports and procedures.
Participate in special projects as necessary. Perform other duties as directed by the Associate Director.
Act as resource for team, assigned faculty, YSE student body, faculty and staff on wide range of issues.
Ensure regular flow of information between all levels of team regarding work direction, strategy, priorities and successes.
1. Financial Analysis and Reporting: Analyzes information and creates accurate and timely reports that add value to the management of University operations. Applies GAAP to report out on financial conditions. Ensures financial reporting meets the compliance needs of internal and external users. Extracts data from multiple sources. 2. Financial Methods and Systems: Recommends methods to improve practices, processes and systems. Works with internal and external contacts to carry out department objectives. Provides a high level of service that cultivates and maintains strong working relationships and effectively communicates information; takes ownership and accountability for timeliness, accuracy and relationship management. 3. Accounting and Reconciliation: Accurately records enterprise or subsystem transactions to balance sheets, income statements, and other financial records. Performs reconciliations; navigates through systems and reporting tools to independently resolve routine and non-routine discrepancies. Applies entries to the general ledger or subsystems and ensures adherence to GAAP, regulatory requirements and financial reporting considerations. Communicates effectively to unit leadership. 4. Strategic Resource: Translates unit finance objectives into priorities. Reports financial issues and risks and makes recommendations. Contacts appropriate stakeholders to include in communications and approvals. 5. Compliance and Risk Management: Establishes, implements and/or maintains strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resources use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. 6. May perform other duties as assigned.
Required Education and Experience
Bachelors degree in Accounting, Business, Economics or Finance and two years of related experience or an equivalent combination of education and experience. Demonstrated application of financial, accounting and economic concepts.
Required Skill/Ability 1:
Strong analytical, accounting, financial management and problem-solving skills.
Required Skill/Ability 2:
Demonstrated ability to independently analyze and resolve complex issues with prudent judgment and tact.
Required Skill/Ability 3:
Strong organizational, communication and interpersonal skills, including excellent customer service skills.
Required Skill/Ability 4:
Ability to be highly productive under limited supervision. Demonstrated ability to meet deadlines.
Required Skill/Ability 5:
Demonstrated ability to work as a team player in a busy service-oriented work environment.
Preferred Education, Experience and Skills:
Thorough working knowledge of finance, fund accounting, and financial reporting analysis. Preferred: knowledge of University’s organization, administrative and financial guidelines; knowledge of grants and contract administration; Workday applications including Microsoft Office and reporting applications.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
COVID-19 Vaccine Requirement
Please note that the university has a COVID-19 vaccination requirement; visit for details. For up-to-date information visit the COVID-19 website
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individuals sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the Universitys Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: email@example.com.
Yale University is a tobacco-free campus