The Assistant Director of Administration, in the Department of Communication Sciences & Disorders in the College of Public Health, will support a culture of high performance by performing multiple administrative functions requiring comprehensive knowledge, skills and experience. The incumbent will provide complex and comprehensive administrative support to the Department Chair, be responsible for the efficient and strategic administration of the department and serve as the key liaison with external and internal constituencies on behalf of the Department Chair. The Assistant Director is expected to provide exemplary customer service to applicants, students, graduates, staff, faculty, and CPH leadership in coordinating resources, resolving issues and ensuring appropriate follow-up.
Main responsibilities include the following: Providing administrative support to the Department Chair (i.e., organizing meetings, scheduling events, coordinating department activities on the Chair’s behalf); Tracking projects and due dates for the Chair and the department; assisting the department with student recruitment, engagement and retention efforts; Representing the department at campus and community events (i.e., community fairs, school-sponsored learning communities and other outreach programs); Participating in the development of departmental policies and procedures; Supervising departmental support staff and student workers; Ensuring accurate budgeting and reconciliation of department accounts; Participating in onboarding activities of new faculty, staff and trainees; Supporting department faculty committee activities related to promotion, tenure and merit; Coordinating meetings and seminars; creating meeting agendas and taking meeting minutes; Drafting documents required by external constituents (i.e. professional organizations, accreditation commissions, and regulatory agencies); Preparing and formatting formal correspondence, presentations and reports, on behalf of the department; Facilitating departmental activities that maintain an active and engaged alumni; Enhancing the department’s website and social media presence in collaboration with the CPH Marketing and Communications department; Arranging complex and detailed travel plans for visitors; Compiling documents and reports for travel related meetings. Performs other related duties as assigned.
Required Education and Experience:
Bachelor’s Degree and at least four years of directly related experience providing administrative support to senior management/executive administration. An equivalent combination of education and experience may be considered.
Required Skills and Abilities:
*Demonstrated computer skills, and proficiency with MS Office software products.
*Exceptional verbal and written communication skills.
*Strong customer service and interpersonal skills, along with the ability to interact effectively with a diverse constituent population.
*Demonstrated critical thinking skills, along with the ability to make sound business decisions.
*Ability to work independently and in a team environment.
*Strong organizational and time management skills, along with the ability to prioritize, work well and focus on simultaneous completion of multiple tasks in a fast-paced work setting.
*Demonstrated supervisory skills.
*Strong attention to detail.
*Ability to handle confidential information with sensitivity and tact.
*Experience with academic and financial administration.
*Demonstrated computer skills, and proficiency with College and department specific programs such as Cognos and E-value or comparable.
*Experience in a higher education institution.
*Experience with budget management principles.
This position is full-time, 40 hours per week and requires a background check.
This position is temporarily assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.
Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.
In accordance with the City of Philadelphia’s mandate, all Temple University students, faculty, staff and contractors must be fully vaccinated for COVID-19 by October 15, 2021, unless they have a medical or religious exemption approved by the university. An individual is considered fully vaccinated 2 weeks or more following the second dose of the Pfizer or Moderna vaccines, or 2 weeks or more following a single dose of the Johnson & Johnson vaccine. Individuals who do not meet the University’s vaccination or exception requirement by October 15, 2021 will be prohibited from working until proof of vaccination or an exception is provided. For more information visit the university’s Vaccines web page at https://www.temple.edu/coronavirus/vaccines.
Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
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