Accounting Generalist

Omni Hotels & Resorts

  • Full Time

Location

Tucson National Resort

Inspired by the sweeping views of the Santa Catalinas and the rich history of golf, this artful blend of natural beauty and recreation is elevated to a new level of discovery. The Omni Tucson National Resort has it all – from its picturesque setting in the foothills of Tucson’s Santa Catalina Mountains to the lush fairways of its 36-hole championship and desert-style golf courses.

The Omni Tucson National Resort’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Tucson National Resort may be your perfect match.

Job Description

To provide appropriate billings and back up data of the Hotel’s functions booked by the Banquet, Catering and Membership Accounts. Support the Income audit processes to insure accurate accounting of Resort Revenues. General Cashiering as needed to accurately maintain House Bank Functions.

Responsibilities

Essential Functions:

  • Maintain neat and organized billing files.
  • Daily handling and resolution of check out with balance accounts.
  • Insure that all billings go out with supporting backup for all charges.
  • Audit all banquet charges as well as miscellaneous charges that are posted to master accounts for accuracy.
  • Audit city ledger edit for correct information, proper billing address and phone number, complete backup, and correct city ledger number to run statements on a daily basis.
  • Maintain a billing control log sheet for all billings, indicating the name, account number, and date billed.
  • Daily account receivable transfer via computer to corporate accounting.
  • Forward group advance deposits received by accounting to reservations for posting.
  • Handle all customer inquiries in a timely, efficient manner.
  • Handle correspondence and communication to customers, corporate office, as well as our owners regarding billing matters.
  • Insure that all major accounts have received a follow-up call 10-20 days after the bills have been mailed.
  • Maintain files for completed customer service work.
  • Attend all pre-con meetings for special billing instructions.
  • Maintain open communication with all departments.

Essential General Cashiering Functions:

  • Retrieves remittance envelopes of Front Office and Food and Beverage cashiers from deposit vault and verifies totals.
  • Performs bank audit at random on a regular basis.
  • Processes all property petty cash for reimbursement into negotiable funds.
  • Processes all Food and Beverage and Front Office due backs.
  • Performs regular change order times for all shifts and maintains proper change denominations in manager’s fund.
  • Ensures proper credit research for all applications for credit.
  • Handles guest inquiry and credit card chargeback research.

Petty Cash – Reimbursement:

  • By timely submittal of petty cash for reimbursement, the largest amount of house funds in the form of money will be available for other needs.

Change Order Processing:

  • Arrangements should be made with the local bank which handles the hotel’s deposits to provide change order service.
  • All change orders are to be recorded on the appropriate days deposit log as well as completing a deposit slip and check recording form per established procedures.
  • Change orders are to be sent to the bank with regular hotel deposits, and transported to and from the bank by the armored car service.
  • All change orders are to be exchanged on an even basis, i.e. a $1,000 change withdrawal must result in a $1,000 deposit. “Running float“ situations are not compatible with the Omni system of deposits, and are not permitted in any of our properties, as they reduce accountability and control over change orders.
  • Any change order must result in a corresponding deposit log being made in the same amount and day as the change order. Any variations from this procedure must be approved by Hampton.

Income Audit Functions:

  • Ensures the completion of all H.I.S. night audit functions.
  • Posting Revenues from Micros, Spa Soft, and Fairways Reports into the General Accounting system.
  • Verify Banquet, Catering and outlet postings to insure they balance, researching and communicating with various departments to research variances.
  • Distributes all close day reports and morning reports to the appropriate departments.
  • Transmits accurate data to Corporate.
  • Prepares and distributes the Daily Report (Daily Business Summary DBS).

Qualifications

AA Degree and 2 years accounting experience or comperable combination of education and experience.

JR2019