Administrative Coordinator II

University of Massachusetts Medical School

Overview

GENERAL SUMMARY OF POSITION:

Under the direction of the Associate Vice Chancellor/Director or designee, the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions.

Responsibilities

MAJOR RESPONSIBILITIES:

  • Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement
  • Compile budget information, support department accounting, and assist with all fiscal projects
  • Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget
  • Coordinate travel
  • Perform complex and varied executive/administrative functions which require a high degree of independent action
  • Design and produce graphics using a variety of software applications
  • Train staff in both basic and enhanced use of software applications
  • Oversee, train, and monitor clerical staff
  • Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information
  • Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department
  • Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary
  • Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization
  • Performs other duties as required.

Qualifications

REQUIRED QUALIFICATIONS:

  • Bachelor of Science degree in a related field, or equivalent experience
  • 1-3 years of experience in executive/administrative coordination, or related experience
  • Excellent word processing and spreadsheet skills
  • Strong grammar, spelling, and oral and written communication skills required
  • Demonstrated the ability to organize and manage a complex office environment with minimal supervision
  • Demonstrated initiative and independent judgment in organizing and completing projects.

JR2019